Project Officer RFQ ID: LH-01713 ASD 2025
These opportunities do not have the ability to obtain sponsorship for a security clearance (including applicants who currently hold a security clearance seeking to upgrade).
ABOUT THIS ROLE
Project Support Officers assist in the operations of a Project/Program/Portfolio Office and the delivery of projects.
Estimated start date: Tuesday, 01 July 2025
Initial contract duration: 12 months
Extension term: 12 months
Number of extensions: 2
Experience level: Lead - APS5 equivalent
Location of work: Canberra, Brisbane, Melbourne, Perth
Working arrangements: Onsite. Onsite 5 days a week. Candidates must be willing to undergo ASD's Organisational Suitability Assessment (OSA) prior to engagement.
Maximum hours: 40 hours per week
Security clearance: NV2
ABOUT THE COMPANY
Australian Signals Directorate (ASD) is the federal agency responsible for foreign signals intelligence, cyber warfare and information security. ASD's purpose is to defend Australia from global threats and help advance our national interests.
Situated in Canberra, ASD employs over 2000 TSPV cleared workers. ASD's workforce is growing rapidly. Areas of growth include PMO, cyber security, systems administration and engineering, software development and network engineering.
A top-security, complex and highly technical environment, ASD plays a vital role in the defence of Australia. Long contracts (12 months+) available.
JOB DUTIES AND RESPONSIBILITIES
- Accountable to contribute to the development and maintenance of project, program and/or portfolio planning and performance processes in accordance with agreed procedures and performance standards.
- Assist with preparations for project test, evaluation and acceptance programs.
- Apply project management methodologies to administrative and technical activities.
- Research, draft and prepare briefs, correspondence and reports including submissions for committee consideration.
- Work collaboratively, operate as an effective team member and provide constructive feedback.
- Engage with relevant stakeholders and understand their expectations and concerns.
- Adjust project management methodologies to comply with legislative, policy and regulatory frameworks.
- Resolve problems using expertise, taking the initiative to identify alternative courses of action.
- Maintain project financial records under the direction of the Project Manager.
- Conduct other project-related tasks within the scope of the stated APS level, as required by the assigned work area.
- Minimum of 3 years' experience in a PSO or similar role. * Knowledge of project management methodologies, e.g. PRINCE2 * Experience working with Microsoft 365 and other software applications.
SKILLS & EXPERIENCE NEEDED
- PROF 3 - Portfolio, programme and project support: Level 3 (SFIA) Provides foundational support for projects, programmes, or portfolios. Assists with planning, scheduling, tracking and reporting using established tools and processes. Follows recommended solutions to ensure accurate documentation and communication of project progress. Collaborates closely with project teams and stakeholders, gathering updates and information to maintain project records and ensure alignment with project objectives. Participates in project boards, assurance teams and quality review meetings when necessary.
- BUDF 2 - Assists in gathering financial data and preparing basic budget templates under supervision. Supports the budgeting and forecasting process by completing assigned tasks.
- CSMG 3 - Customer service support: Level 3 (SFIA) Acts as a routine contact point for customers, handling a wide range of inquiries and service requests. Performs initial investigation and diagnosis of customer issues, resolving them where possible or escalating as needed. Contributes to the development of service standards and procedures. Assists in analysing service performance data and identifying areas for improvement.
BENEFITS
Why work for ASD?
- Work on interesting and prestigious projects vital to the ongoing defence of Australia.
- Flexible work environment; work the hours that suit you between 7am and 7pm.
- Low attrition rate: the great variety of projects and opportunities across different business areas ensure few workers leave ASD.
- Long contracts available.
- Fantastic growth opportunities available at any stage of your career.
Why Kinexus?
- Kinexus has been supplying TSPV contractors to government panels since 2004 and have a strong relationship with them. We are one of just 9 suppliers Australia-wide.
- Our experience in managing contractors in defence/national security industries means we understand the requirements from the Commonwealth, insurances and clearances.
- DISP accredited; we can hold clearances and manage renewals.
- Dedicated account manager who is your dedicated POC and offer continuous contractor care.
- Rate negotiation guidance in line with the SFIA framework.
- Dedicated payroll assistant who facilitates your taxes and super.
- We proactively chase timesheet approvers to ensure you get paid on-time and error free.
- Regular visits to Canberra for coffee, lunches and quarterly drinks events.
- We can facilitate novated car leases, LAFHA or salary sacrifice.
- We'll keep you up to date with the most appropriate, interesting opportunities in your field.
- Community matters. Kinexus supports women in Defence through our female mentoring program and rewards referrers through our Referral Rewards scheme.
- Support for your health and wellness through counselling support (EAP) available for all contractors and their families.
Kinexus is the leading recruitment partner to the defence industry in Australia. We support our community in making intelligent connections and create opportunities to help grow careers.
All applications should include your resume as a word document. For more information, visit our website, www.kinexus.com.au or contact Joshua Said 02 9492 7516 . #LI-JS
